7th International IOTA Congress 2027 - Terms and Conditions
7th International IOTA Congress 2027
Leuven, Belgium | 8-10 April 2027
Participant Terms and Conditions – These terms apply to registration for and participation in the 7th International IOTA Congress 2027, organized by the IOTA Research Group, KU Leuven in Leuven, Belgium.
Article 1 – Scope
These general terms and conditions apply to all registrations for and participation in the 7th International IOTA Congress 2027, taking place from Thursday 8 April to Saturday 10 April 2027 at UZ Leuven, Campus Gasthuisberg, Leuven, Belgium, and available via live streaming and on-demand access.
By registering for the congress, participants accept these terms and conditions.
Article 2 – Organizer details
Organizer: IOTA Research Group, KU Leuven
Venue: UZ Leuven – Campus Gasthuisberg, CAG Auditorium, Herestraat 49, 3000 Leuven, Belgium
Congress contact: IOTA2027@uzleuven.be
Article 3 – Registration
Registration is completed online through the official congress website on the IOTA Plus Platform. Registration is final only once the required payment has been received and confirmed.
Participants are responsible for providing accurate registration information. Participant details such as name, email address and institution may be processed by systems used for congress registration, access, certification and, where applicable, examination purposes.
Article 4 – Participation fees and payment terms
Registration fees are displayed on the official congress registration page and vary according to ticket type, number of days, professional category and registration period. A 50% registration fee reduction is available for participants from selected low-income countries, subject to the applicable eligibility conditions.
Online payments are accepted through the payment methods made available by the payment processor used by the IOTA Plus Platform. On-site registration is subject to availability and an additional fee of €30 will be added to the applicable ticket price.
After successful payment, participants receive payment confirmation and can access their payment receipt through their IOTA Plus user dashboard under Your Documents → Payments & Receipts.
Payment must be completed before access to the congress is granted. Failure to complete payment may result in access to the congress, livestream or on-demand content being denied.
Article 5 – Programme alterations and cancellation by the organizer
The organizer aims to provide accurate information concerning the scientific programme, schedule and speakers. The programme may be modified when necessary, including changes to speakers, session order or timing. Such programme changes do not in themselves entitle participants to a refund.
If the congress, or a specific congress day, must be cancelled by the organizer, affected participants will be informed. Any applicable refund, credit or alternative arrangement will be communicated directly to those participants, taking into account the circumstances of the cancellation.
Article 6 – Participation requirements – on-site, streaming and on-demand
Participants are responsible for arranging their own travel and accommodation for on-site attendance and for ensuring that they have suitable equipment and internet access when using the livestream or on-demand services.
The organizer cannot be held responsible when a participant is unable to attend or access the congress because of personal travel disruption, incompatible equipment, insufficient internet connectivity or other circumstances outside the organizer’s reasonable control.
On-demand congress recordings are intended to remain available to eligible registered participants for two months after the end of the congress. Access is personal and may not be shared with third parties.
Article 7 – Conduct during the congress
Participants must comply with applicable laws, venue regulations and reasonable congress instructions. Harassment, discrimination, deliberate disruption of sessions, unauthorized commercial activity or advertising, and other inappropriate conduct are not permitted.
The organizer reserves the right to restrict or withdraw congress access where a participant seriously or repeatedly fails to comply with these requirements.
Article 8 – Recordings and photography
Congress sessions may be recorded by or on behalf of the organizer, including video, audio and photography. These recordings may be used to provide livestream and on-demand congress content and for congress-related communication and documentation.
Participants attending on-site should be aware that they may incidentally appear in general audience or event footage. Any use of identifiable participant images will be handled in accordance with applicable data-protection requirements.
Article 9 – Certificates
Information concerning certificates of attendance and any IOTA certification activities will be communicated to participants through the congress website, IOTA Plus Platform or congress communications.
Participants are responsible for verifying whether a congress attendance certificate or other certificate is recognized by their own professional or accreditation body.
Article 10 – Cancellation and refund policy
Cancellation by a participant must be requested in writing by email to IOTA2027@uzleuven.be. Verbal cancellation requests are not accepted.
If cancellation occurs more than 3 months before the event, a refund will be issued minus a 30% administrative fee.
If cancellation occurs within 3 months before the event, no refunds will be issued and 100% of the registration fee will be retained.
No-shows will not receive any refund.
Refund request procedure:
Participants requesting a refund must provide the following details to process the transfer:
- First name
- Last name
- Email address
- IBAN
- BIC Code
- Address of beneficiary
For non-EU participants, additional banking details may be requested to complete the refund.
Article 11 – Liability
The congress is provided for scientific and educational purposes. Information presented during the congress does not replace independent professional judgement and should not be regarded as individualized medical advice or as a substitute for appropriate clinical assessment, diagnosis or treatment.
To the extent permitted by applicable law, the organizer and persons contributing to the congress are not liable for losses or damages resulting from reliance on congress content or from circumstances outside their reasonable control. Nothing in these terms excludes liability where such exclusion is not permitted by law.
Article 12 – Data protection and congress communications
Personal data provided during registration will be processed for purposes connected with organization and administration of the congress, including registration, payment administration, participant communication, congress access, certificates and, where applicable, certification or examination activities.
Where necessary to provide these services, relevant personal data may be processed by service providers or systems supporting the congress. Personal data will be handled in accordance with applicable data-protection legislation, including the General Data Protection Regulation (EU) 2016/679 (GDPR).
Congress-related operational communications may be sent to the email address provided during registration. Any separate promotional or newsletter communications will be handled in accordance with the applicable consent and unsubscribe requirements.
Requests concerning personal data can be directed to the congress organizing team at IOTA2027@uzleuven.be, which will route the request as appropriate.
Article 13 – Intellectual property
Congress materials, including presentations, recordings, documents and other educational content, may be protected by copyright and other intellectual-property rights. Access provided to registered participants is for personal educational use only unless expressly stated otherwise.
Participants may not record, reproduce, copy, redistribute, publish, sell, share access to, or otherwise make congress content available to third parties without the prior permission of the relevant rights holder or organizer.
Article 14 – Applicable law and jurisdiction
These terms and conditions are governed by Belgian law. Any dispute relating to the congress or these terms will be subject to the competent courts in Belgium, without prejudice to any mandatory rights or jurisdiction rules that ap