Terms and Conditions
Registered Users of the Website, Online IOTA Courses, events and Learning Management Platform (LMS) Participant Terms and Conditions
Article 1 - Scope
These general terms and conditions apply to all (online) information, courses, events and Learning Management Platform (LMS) offered by International Ovarian Tumor Analysis (IOTA). This version is applicable as of 01.02.2023.
These general terms and conditions are considered to be accepted by the participants by the mere fact of the enrollment or registration or use of the website. These general conditions also apply to registered users of the website and learning platforms of IOTA.
Participants in the sense of these term and conditions refers to registered users with an account on the IOTA website, participants of IOTA courses and events and users of the Learning Management Platform (LMS).
IOTA reserves the right to modify its general terms and conditions without informing each participant personally and without the participant being able to claim any damages.
The text of these terms and conditions is available on the website of IOTA and will be sent on first request to any interested party.
Article 2 - Provider details
Registered office:
KU Leuven
Oude Markt 13
3000 Leuven, Belgium
Contact details:
IOTA
Secretariat Obstetrics-Gynaecology – UZ Leuven
Campus Gasthuisberg
Herestraat 49
3000 Leuven, Belgium
Article 3 – Registration
Registration for access to the website, online IOTA courses, events, LMS can only be made online through the IOTA website.
Registration is considered final only once payment is received. This does not apply to items offered free of charge. Here the registration is complete upon receipt of a confirmation.
When registering for an the IOTA website, online IOTA course, events or LMS, participants give permission to share registration details (full name and email address) with:
- The webinar platform used by IOTA for the purpose of generating the link that grants participants personal access to the course, event or LMS for which they have registered.
- If there is a test associated with enrollment, with the MCQ Test web application or another application used for testing to set up the online test and generate a personalized link for the enrolled participants.
- The LMS platform (currently Skyprep) to set up the modules and assessment with the IOTA MCQ test. The IOTA test certification test account to generate a personal certificate finds place through the IOTA plus website.
Participants reserve the right to withdraw their consent to the sharing of their personal data at any time in compliance with article 12 of these terms and conditions.
Article 4 – Participation fees and payment terms
Fees for events and courses are set by IOTA and indicated in the description of the program or activity. Tuition fees may be changed at any time without notice. If participants have already registered, however, they will be charged the fee applicable at the time of registration.
Participation fees in courses, events or LMS are included on the appropriate page on the IOTA website. All prices are displayed inclusive of VAT or similar sales taxes.
Payment must be made in full prior to the course, event or LMS for which the participant has registered.
If payment is not made or partially made for any reason, IOTA reserves the right to deny the participant access to the course, event or LMS.
After payment, participants will be redirected to a confirmation page with a payment reference number. Participants should keep this reference number so that their payment can be located, to the extent necessary, in IOTA's payment system.
Article 5 - Webinar program alterations and cancellations of panelists
IOTA undertakes to provide correct information regarding the programmed schedule and the speakers when publishing courses or events.
IOTA reserves the right to alter the program if unforeseen circumstances require them to do so. IOTA also reserves the right to appoint and include an equivalent replacement panel member in the program in the absence of one of the panel members.
Changes to the program or the speakers do not give rise to a refund of any registration fees.
IOTA reserves the right to cancel a course or event in its entirety due to force majeure or unforeseen circumstances (for example: the inability to replace a panel member). In the event of a cancellation, participants will be notified immediately by e-mail or letter. IOTA provides a refund of registration fees or refunds in the form of credit for other courses.
Article 6 - Requirement for participation in online IOTA courses and events
Participants must have the following in order to appropriately participate in the online courses and events:
- An uninterrupted high speed internet connection
- Adequate bandwith
- A pc, laptop, phone or tablet fully charged and connected to a power supply
- The necessary webinar software application
- Headphone or speakers
- Personal link to join the IOTA course or event
IOTA cannot be held liable if participants cannot participate due to any problems with any of the above. A problem that prevents the participant from participating does not entitle the participant to a refund from IOTA.
Article 7 - Conduct during the online course event
Participants attendance of the course is subject to all applicable laws and regulations.
By posting information in or otherwise using any communications service, chat room, or other interactive service that may be available to participants through the website or Webinar application, participants will not communicate, upload, share, or otherwise distribute or facilitate distribution of any content — including text, communications, software, images, sounds, data, or other information — that:
- Is unlawful, threatening, abusive, harassing, defamatory, libelous, deceptive, fraudulent, invasive of another’s privacy, tortious, contains explicit or graphic descriptions or accounts of sexual acts (including but not limited to sexual language of a violent or threatening nature directed at another individual or group of individuals), or otherwise violates our rules or policies;
- Victimizes, harasses, degrades, or intimidates an individual or group of individuals on the basis of religion, gender, sexual orientation, race, ethnicity, age, or disability;
- Infringes on any patent, trademark, trade secret, copyright, right of publicity, or other proprietary right of any party;
- Constitutes unauthorized or unsolicited advertising, junk or bulk e-mail (also known as “spamming”), chain letters, any other form of unauthorized solicitation, or any form of lottery or gambling;
- Contains software viruses or any other computer code, files, or programs that are designed or intended to disrupt, damage, or limit the functioning of any software, hardware, or telecommunications equipment or to damage or obtain unauthorized access to any data or other information of any third party; or
- Impersonates any person or entity, including any of our employees or representatives.
IOTA neither endorses nor assumes any liability for the contents of any information or material uploaded or submitted by third party attendees of the courses and events.
IOTA and our agents have the right to at sole discretion to remove any content or person from the platform which, in IOTA’s judgment, does not comply with these terms and conditions or any other rules of participant conduct for IOTA’s courses and events, or is otherwise harmful, objectionable, or inaccurate.
IOTA cannot be held liable for any failure or delay in removing such content.
Participants hereby consent to such removal and waive any claim against IOTA arising out of such removal of content or person.
Participants agree that IOTA may at any time, and at IOTA’s sole discretion, terminate participants’ access to the Webinars without prior notice to participants for violating any of the above provisions. In addition, participants acknowledge that IOTA will cooperate fully with investigations of violations of systems or network security at other sites, including cooperating with law enforcement authorities in investigating suspected criminal violations.
Article 8 - Webinar recordings
It is anticipated that online presentations will be recorded as part of IOTA's activities. This applies to both the video and audio of the presentations as well as other materials offered and exchanged.
Upon registration, participants grant their consent that the webinars/events they participate in will be recorded and shared with the participants as well as other registered participants via IOTA.
Article 9 - Accreditation scheme
Upon completion of the course or event, participants receive a certificate of attendance or, if a test is provided, a certificate of completion, if they pass the exam. The delivered certificate will indicate whether the participant has participated or, if applicable, has passed.
IOTA is not held liable to check whether the course is compatible with the participant's accreditation scheme. This responsibility rests solely with the participant.
Article 10 - Cancellation and refund policy
Registrations can only be changed or cancelled in writing (by letter of email).
10.1 Cancellation by the participant
Refund requests are addressed to Maciej.malecki@kuleuven.be and will be assessed on an individual basis. IOTA reserves the right to retain 6 percent of the registration fee in consideration of administrative costs
10.2 Cancellation by IOTA
If IOTA cancels a course or event, they can offer to participate in the course or event at a different date or provide a full refund of the registration fee.
Article 11 – Liability of KU Leuven during IOTA courses and event
KU Leuven makes no warranties of any kind, nor any guarantee, either explicit or implicit, concerning the adequacy, exactness or suitability for any purpose of the information provided by KU Leuven during the IOTA events.
No information provided during the event can be used for diagnosis or therapeutic purposes.
Nor KU Leuven, nor its officers, employees or students involved in the performance of the event, can be held liable for any costs or damages that result from the use of information provided for during this event.
The liability of KU Leuven shall be limited to the extent that such limitation is not permitted by law or to the extent that the damages are caused by willful act of KU Leuven.
Article 12 – General Data Protection Regulation (GDPR) compliance
The provider agrees to comply with the European Regulation 2016/679 (General Data Protection Regulation (GDPR)) and the ensuing Belgian legislation on the protection of privacy with regard to the processing of personal data.
Any information shared by participants with IOTA containing personal data shall be handled in accordance with all applicable privacy laws and regulations, including without limitation the GDPR and equivalent laws and regulations.
By registering, participants consent that the information communicated during the registration process may be stored by IOTA and used for the purposes described in these terms and conditions.
Participants give their consent to IOTA to use the information provided in the registration form to process the registration, inform participants about changes and to share updates on the courses, events and LMS-platform , to process the information for course and event preparation and post event follow ups.
Participants agree that their names will be used in the IOTA Certified Member List and published on IOTA Website.
Participants understand and accept that the organizer may share participant’s basic information (Name, Title, Email, Institution Name) with the webinar co-host partner and presenting company for post event follow-up and marketing purposes. The co-host partner is obliged to fulfill the General Data Protection Regulation (Regulation 2016/679)(“GDPR”) standards and provide opt-out option when sending an email to participant.
Participants have the right to request access to any personal data the organizer has obtained or collected regarding participant. Participants have a right to revoke consent and to be forgotten. In order to exercise these rights, you can contact Maciej Malecki.
Article 14 – Intellectual property and copyright
Access to the platform, Application, registration for or participation in a course or event does not grant the participant the right to copy or disseminate the content or format of the course or event.
The content of all events and all materials (webinar documents, recordings that are made available and any other materials) are the intellectual property of IOTA or the respective panelist and are protected by copyright. They may be used exclusively by the registered participant to whom they were made available for private study. The content cannot be communicated or passed on to third parties in any form or in any way without the express consent of IOTA. In particular, publication even if only in part, reproduction, distribution and editing are prohibited as is the recording of an event in audio or video or by means of screenshots. Legal proceedings may be initiated in the event of any misuse.
Article 15 - Newsletter:
By agreeing to the terms and conditions of IOTA plus, you are automatically subscribed to the newsletter. You can unsubscribe from this newsletter at any time via unsubscribe button underneath the newsletter e-mail.
Article 16 – Choice of forum and applicable law
Any dispute regarding the validity, the interpretation or implementation of the present general conditions fall under the jurisdiction of the courts of the judicial district Leuven, Belgium. These courts are expressly recognized and accepted by participants as the sole competent jurisdiction.
Any dispute between the participants and the provider will be exclusively governed by Belgian law.